Our methodology

We accompany you along your BPA journey

We provide you with the tools and expertise you need to achieve automation excellence. Wether you need full assistance during the BPA journey, or only specific services, we are here to help you!

Analysis

We work closely with you to understand your business needs and develop a customized automation strategy that enhances productivity and drives measurable results.

Implementation

We implement your tailored solutions using AuraQuantic:
Workflow modelling
Processes Automation
System integration
Data & analytics

Training & Support

We equip your team with the knowledge and skills to operate the new systems effectively and provide support to ensure smooth adoption and maximize ROI

“External consultants bring specialized extertise, accelerated timelines and maximized ROI, while reducing the risk of failure.”

THE BPA JOURNEY

Step by step with you

Business Process Automation is not just a one-time project—it’s an ongoing journey of continuous improvement. Whether you’re just starting to optimize your processes or looking to scale your existing initiatives, we’re here to guide you every step of the way.

Our expert team combines deep industry knowledge with advanced automation technologies to help you streamline your workflows, reduce inefficiencies, and drive lasting business transformation.

Let us guide you through every step of the automation journey and unlock new opportunities for growth.

Businesses typically achieve ROI within 6-12 months of implementing automation.

PHASE 1 – Business analysis

Understanding your business processes is the first step to uncover opportunities for automation and improvement. Through our structured approach, we help you identify inefficiencies and design solutions that align with your business goals.

Processes Discovery

We work closely with you to understand your business needs and develop a tailored automation strategy that enhances productivity and drives measurable results.

Map and document your existing workflows to understand how they function and where there is room for optimization

Analyze your current workflows and identify opportunities to streamline repetitive tasks, reduce errors, and improve overall efficiency

Prioritize workflows that determine the best areas for automation, ensuring you get the highest ROI

Processes Reengineering

Our team of experts will help you redefine your business processes from the ground up, eliminating bottlenecks and inefficiencies to boost productivity.

Analyze and restructure existing workflows, procedures, and systems

Eliminate bottlenecks and inefficiencies to achieve improvements in performance and productivity

Streamline operations and drive transformative change.

“Teams complete processes 85x faster with automation.”

PHASE 2 – Processes development

Whether you’re looking to improve a specific process or redesign your entire workflow, our team of experts will work with you to implement tailored solutions designed to address your unique challenge.
We focus on automation, optimization, and continuous improvement to ensure long-term business success.
We help you develop robust, scalable processes that align with your business strategy and deliver measurable results.

Processes Modelling

We design detailed models that represent your workflows visually, allowing you to understand the flow of tasks and data before implementation.

End-to-End Optimization: We review and enhance your entire workflow to eliminate bottlenecks and inefficiencies.

Enhanced Collaboration: A well-designed workflow model encourages better communication and collaboration between departments. Everyone can see how their tasks interact with others, ensuring smoother coordination and reducing silos within the organization.

Processes Automation

Let automation handle repetitive tasks, freeing up your employees to focus on higher-value activities.

Custom Automation Solutions: We design automation strategies specifically for your unique processes, integrating seamlessly with your existing systems.

Process Standardization: With workflow models in place, you can ensure that processes are consistently followed across the organization. Standardizing workflows helps maintain quality and ensures that all team members adhere to the same procedures.

Scalability: As your business grows, our solutions grow with you, ensuring long-term benefits and future-proof systems.

System integration

The key to successful automation is seamless integration between systems: business software, tools, and databases communicate effectively.

Cross-Platform Compatibility: We work with a wide range of platforms to ensure your systems work together smoothly.

Smooth Integration: Our team integrates your systems without interrupting daily operations.

Data Flow Automation: Ensure real-time data synchronization and reduce manual data entry.

Data & Analytics

We automate the collection, processing, and reporting of your business data, providing real-time insights that help you make informed decisions.

Real-time dashboards: stay updated with live data and visual analytics tailored to your business

Automated Reports: Eliminate manual reporting tasks and let automation generate detailed reports instantly

Data-Driven Decisions: Use automated insights to guide strategy, optimize operations, and improve customer experiences.

“Companies that invest in robust employee training for BPM programs are 2.1 times more likely to increase their ROI than those that do not train employees thoroughly”

PHASE 3 – Training

To truly succeed in BPM, it’s essential that your team is equipped with the knowledge and skills to operate the new systems effectively. We offer training programs that empower your employees to fully embrace your newly automated and optimized processes, ensuring smooth adoption and maximizing ROI.

Users training

Our team of experts will ensure final users are well-equipped to use the new solutions.

User guides: we prepare specific user guides for each delivered process, with a detailed description of the process, the step-by-step flow of activities, users interactions involved, etc.

Process specific training: we offer dedicated training sessions for final users before going live with new applications

Ongoing Development: We offer refresher courses and additional training as your automation systems evolve and grow.

Developers training

We empower your team with the knowledge they need to make the most of your new automation solutions, ensuring a dedicated BPM team understand how to use and maintain the systems we implement.

Clear and accessible documentation for users and developers

Knowledge transfer sessions for internal BPM team: From basic system usage to advanced features, we provide a deep dive into every aspect of the automation solutions we deploy.

Custom Training Programs: Tailored training sessions designed to meet the specific needs of your team and business processes.

“96% of executives who fail at BPM cite a lack of employee buy-in as a major cause.”

PHASE 4 – Support & maintenance

Our team provides ongoing support to ensure you keep your systems running smoothly and get the most out of your automation solutions.

Support

Automation brings transformation, and managing that transformation is key. We ensure that your team is fully prepared to embrace new technologies and workflows.

Seamless Transition: Our change management services reduce disruption and ensure smooth implementation.

Ongoing Support: Post-implementation support to ensure your team remains confident in their use of automated systems.

Continuous Monitoring: We track the performance of your automation systems and make adjustments as needed.

Maintenance

Our experts will continuously monitor, maintain, and optimize your automation processes, ensuring they perform at their best and continue to deliver value.

Proactive Maintenance: Prevent downtime with regular updates and maintenance.

Optimized Performance: Our team ensures that your systems evolve with your business, delivering consistent improvements over time.

System Updates & Upgrades: We ensure your automation solutions are always up to date, implementing necessary updates and patches for optimal performance.

OUR METHODOLOGY